Administrative Assistant

We are currently looking for candidates for the position of:

Administrative Assistant

What you will be doing:

• Drafting correspondence
• Receiving, registering, and sending mail and courier shipments, including preparing packages for transport
• Keeping records of incoming and outgoing mail to/from the company
• Organizing and preparing meetings and conferences
• Supplying the office with materials necessary for its operation (e.g., food items, office supplies, etc.)
• Distributing mail and HR documents among employees
• Archiving documents
• Updating internal phone numbers and addresses
• Handling company meetings – actively preparing for guest visits (ordering catering, drinks, booking hotels and restaurants), and recording minutes (if required)
• Managing keys and access cards to office spaces
• Managing the company’s vehicle fleet
• Ensuring cleanliness in conference rooms

You are the person we are looking for if:

• You have experience in supporting an administrative department and/or running an office
• You are precise, diligent, and committed
• You can quickly absorb new information
• You can think "outside the box"
• You are proficient in both German and English, allowing for verbal and written communication – a must-have, as you will be working in an international environment daily. Knowledge of Polish is an additional asset.

What you get at the start:

• An interesting job in an international team
• Opportunities for growth and skill development
• An employment contract
• A team of specialists ready to help